From Contract To Close
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
Manage all contract paperwork from ratification through closing with precision and accuracy.
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
Keep all parties informed and aligned throughout the transaction lifecycle.
Coordinate property inspections and appraisals to keep your transactions moving forward.
Keep every transaction organized with comprehensive checklists and database management.
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
Verified controls for enterprise security
MyOutDesk managed endpoints secured to CIS Benchmark standards
BAA-ready safeguards for protected health information
Payment card data handled with certified controls
Every VA signs our NDA; we honor yours on request
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your transaction coordinator works faster and cleaner, with the judgment AI doesn't have.
Trained
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
Equipped
Your VA works inside your AI tools, on your accounts, under your governance.
Trusted
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Mitchell Murray
Currently have 6 MOD VA's and about to hire more! Fantastic quality, customer service, and skills that have helped our organization scale! Our MOD VA Team has become a critical engine that allows us to deliver a high quality service reliably.
Joel Camacho
People would be crazy not to take advantage of this business. Papples Cenina has been an amazing Rep.
BrightStar Delray
Was very excited to start the process and so far, I have enjoyed working with them. Very professional, friendly and customer service oriented. Thank you to Chris and Verna, for helping me through this experience and holding my hand. It is greatly appreciated.
Faheem Aslam
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Kerry Stagman
This company has been very responsive and helpful. We just got started and it already has been a very great experience! Looking forward to working with our new team member!
Luke Feldmeier
Very organized and friendly staff!
Brandon Scott Krausen
If you are stuck in the solopreneur trap like I was, do the right thing and partner with MyOutDesk. The only regret you will have is that you didn’t partner with them sooner.
Missy Cheese
Anj is very professional and has excellent communication skills. She provided my team with timely written and verbal updates throughout the process. The candidates that were selected for interviews were adequately qualified for the job and had professional, impressive resumes. The interview process was seamless and the organization was impeccable. I would definitely recommend this company and would do business with them in the future if needed.
Zachariah Castillo
Just signed up with them. The process has went smooth and our Virtual Professional starts on Friday. Look forward to the process.
Amanda Fyson
MyOutDesk knows how to translate your pain points into skills that their candidates can alleviate. They are easy to talk to and incredibly quick in accomplishing goals! The experience has been amazing and I only expect them to get better!
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FAQ
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Yes. We require every TC to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.