Abbianza EM
May 2018
MyOutDesk is an amazing company. Their top notch virtual professionals are great and are sure to offer solutions and growth to any business.
From Contract To Close
Real Estate Transaction Coordinator
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Why Transaction Coordinators
Close More Deals Without The Administrative Burden
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
The #1 Virtual Assistant Provider in Real Estate
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
What We Handle
What A Real Estate Transaction Coordinator Can Do
Manage Transaction Documentation
Manage all contract paperwork from ratification through closing with precision and accuracy.
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Manage Escrow Process
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
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Communication Coordination
Keep all parties informed and aligned throughout the transaction lifecycle.
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Inspection & Appraisals
Coordinate property inspections and appraisals to keep your transactions moving forward.
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Checklist Management
Keep every transaction organized with comprehensive checklists and database management.
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Task Prioritization
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (308 reviews)
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Joe Reitzug
May 2020The MyOutDesk team has been great to work with. We made our first hire through MOD 9 months ago and couldn't be happier with our VA and the service team. We know that we are getting the best with our two new VA's and look forward to hiring more in the future. Outstanding work MyOutDesk!
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John Klobe
Aug 2019Excited to the opportunity to grow my business and an affordable price.
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Braden Greer Extra Mile Team with eXp Realty
Dec 2019So far the process of onboarding and interviewing has been great! Very helpful staff--really looking forward to the next year with my virtual assistant!
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Cabot Brothers
Sep 2019I highly recommend Myoutdesk to anyone looking for a virtual assistance. The interviewing process was a breeze and I have been very impressed so far.
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Amanda Fyson
Nov 2019MyOutDesk knows how to translate your pain points into skills that their candidates can alleviate. They are easy to talk to and incredibly quick in accomplishing goals! The experience has been amazing and I only expect them to get better!
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Shep Hyken: Customer Service & CX Expert
Jul 2021MOD has a system that works. They don't miss any details.
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Evan Miller
Aug 2020My Out Desk is a great option for businesses that are looking to diversify their workforce with offshore support. The talent I have come into contact with has surpassed my expectation. I would recommend using My Out Desk.
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Chad Miller
Jun 2021They've made the process of hiring a Virtual Assistant so easy! Highly recommended.
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Leanna Halldorf
Nov 2019They made the interview process a breeze. They had 3 people lined up and ready to interview in a virtual meeting. I hired my person that same day and she will start next week! Great process in hiring.
Helpful Resources
Real Estate Articles & Guides
Tips, strategies, and insights to help you get the most from your real estate virtual assistant.
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Discover everything you need to know about circle prospecting in real estate! Learn how this powerful lead-generation strategy can help you secure more listings, build brand awareness, and keep your pipeline full. From essential tips to maximize your results to leveraging virtual assistants (VAs) for seamless execution, this guide covers it all.
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Boost Your Real Estate Business with Virtual Teams: Thriving in Tough Markets
In the ever-evolving real estate market, professionals face significant challenges. Today, realtors grapple with tripled interest rates, a one-third drop in transaction volumes, and record-low NAR membership since October 2022. The recent NAR settlement further complicates the landscape. Despite these hurdles, drawing on past experiences can provide valuable insights for navigating current and future uncertainties. … Read more
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FAQ
Common questions
How much does it cost to hire a virtual transaction coordinator?
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
What does a virtual transaction coordinator do?
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
What transaction management platforms can your TCs work with?
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Can a virtual TC manage the escrow process?
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Can a virtual TC coordinate inspections and appraisals?
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
How many transactions can a virtual TC handle at once?
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
Will my virtual transaction coordinator be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
How quickly can we get started?
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.